Budgets are smaller, buildings are aging and maintenance and operations teams across the country are shrinking.
And statistics confirm these concerns:
The average age of a building in the US is 41 years old 1
50% of facilities management personnel are expected to retire in the next 10 years 2
Today’s facility manager does more with less, and this often goes without recognition. The good news is that maintenance and operations teams are the ideal group to empower to reduce operational costs and gain efficiencies.
There are a variety of smart ways to cut maintenance costs, but we’ve narrowed the list down to four key steps:
Track inventory more efficiently
Improve long-term planning
Optimize energy tracking
1. Innovate Maintenance
There are many unique facets to managing maintenance at a zoo or an aquarium, and the landscape of operations is continually changing. Often, maintenance management teams use a combination of paper, spreadsheets, sticky notes and emails to receive work orders, compile reports, schedule preventive maintenance, manage inspections and more. These manual processes invite in error with open arms and provide little visibility to outstanding requests, status, overall spend and other key metrics.
What if keeping track of work orders was the easiest part of your day? A computerized maintenance management system (CMMS) can allow your team to plan, communicate, report and ensure continuity.
2. Track Inventory More Effectively
Inventory is one of an organization’s most costly assets. Managing it with manual and paper systems can contribute to shortages, inventory shrinkage, dead inventory and waste.
Inventory software has advanced quickly over the last decade, making it easier for maintenance and operations teams to:
Track: Use barcode and radio frequency identification (RFID) technology to number parts, maintain accurate records, link parts to work orders and count inventory instantly.
Report: Gather key data automatically to keep executives informed and simplify annual audits, while identifying inconsistencies to create opportunities for greater efficiency.
Optimize: Eliminate inaccuracies caused by human error, manual systems and paperwork, while validating the need for on-hand inventory.
3. Improve Long-Term Planning
Even though we know that facility managers can’t see the future, they’re often asked to do just that. Whether it is replacing old equipment or planning for future renovations, it all needs to be taken into account to forecast future operational needs.
Capital forecasting tools can provide access to an inventory of structures and assets, along with a record of their age and condition. Forecasting tools along with a CMMS can bridge the gap between capital planning and maintenance and operations programs.
4. Energy Tracking
For most facilities, energy is the largest but most controllable fixed cost. Increasingly, building managers with few resources are turning to energy efficiency to cut fixed operational costs.
With energy and utility tracking tools, maintenance and operations teams can be empowered to:
Decide: Review energy consumption to identify unusual spikes in usage. A spike in water consumption with no obvious reason could mean you have a leak.
Measure: Watch and compare pre- and post-retrofitting effort usage, then follow up on repair projects to see if your team’s repairs fixed a spike in consumption.
Report: Analyze and compare energy usage data to previous years to justify the time and money spent on energy efficient changes made by your team.
Get started today
Cloud-based maintenance management systems are flexible, easy-to-use and can be implemented quickly – so there’s no reason to wait to start cutting your maintenance costs.
Dude Solutions, parent company of FacilityDude, is a leading provider of cloud-based operations management software and is an Alliance Purchasing Cooperative Preferred Vendor.