Facilities, similar to our cars, homes and even our health, need continual care to keep running as they should. We especially know that’s true for buildings across industries, since the average age of a building in the United States is 41 years old. A facility condition assessment (FCA) is simply a process of analyzing the condition of a facility or a group of facilities by looking at factors like age, design, materials and more. Although conducting an FCA can seem like a daunting task, it’s key to monitoring your building’s health and performance in the long run.
Ensuring your FCAs are successful and a benefit to your facility doesn’t have to be complex – in fact, you can simplify the process by using software that relies on an APPEM approach to facility maintenance. This method of keeping track of your facility needs will help you move from reactive to proactive maintenance for the long term.
Optimizing the APPEM Cycle
The APPEM process is designed to initiate a cycle of success and remain up to date, avoiding the need to complete FCAs every 5 to 10 years. Here’s what the APPEM method looks like:
Assess – This is an important first step that can’t be missed. Take the time to assess every part of your building to get a comprehensive understanding of components, assets, systems and building envelopes.
Prioritize – Place whatever is most urgent or important at the top of your list, whether that’s replacing carpet or repairing an HVAC. This is a good way to organize updates like replacements and capital projects.
Plan – Make a plan for the best way to address the items at the top (and bottom) of your list. Take note of what needs to be fixed when, how much it will cost and who needs to be involved to get the job done.
Execute – Put your plan into motion by updating the most critical items on your list, ensuring everyone has the tools (an easy-to-use work order management program) and direction they need to complete the task.
Maintain – This is key in making FCAs successful for the future of your facility. By having a planned maintenance (PM) program, you can keep a close eye on each part of your facility and plan ahead to prevent any unexpected maintenance or compliance issues. A maintenance management program makes the transition back to “Assess” possible by providing data and reporting that lead to better decision making.
All in all, using this process can save you time and money, while creating a safer facility and empowering a more efficient team.
Dude Solutions, parent company of FacilityDude, is a leading provider of cloud-based operations management software. FacilityDude is an Alliance Purchasing Cooperative Preferred Vendor.